Configuring LevelDocs settings

The language of the LevelDocs user interface. 

Support languages for all add-ins: 

• English
• Hebrew

Additional languages for the Word add-in:

• Dutch
• French

Applies to:  All add-ins.

Automatically converts documents from the Compatibility Mode (the legacy *.doc format) to the modern *.docx format.  

Note: Enable Fix Compatibility Mode for all customers. Configure all other attributes according to your organization’s policy.

• Look for Graphic Elements Which Are Not Included in the Main Story: Detects images outside the document body. For example, the logo image that appears in the header or footer.
• Show error messages in application: Displays debugging messages errors inside the application. Usually, this option should not be selected.

• Use Accessibility Mark on Generated PDF Text:  Inserts an invisible, pixel-sized image with predefined Alt text. This text is read aloud by assistive technologies immediately after the presentation title, compensating for information in headers/footers.

• Automatic Reading Order (Hide Panel): Sets the reading order of slides automatically. When selected, it removes the Reading order wizard from the user interface, and automatically orders slides on PDF generation.  
• Show error messages in application: Displays debugging messages errors inside the application. Usually, this option should not be selected 

Choose Your Stamp

Apply accessibility stamp with adjustable size and position or disable it. 

Select which accessibility stamp will be added to generated PDFs. Set these properties:

• Use Accessibility Mark on generated PDF Text

  Under Position set:

  • Height (in points)
  • Width (in points)

  Under Location, select one of the four corners of the page, where you want to place the accessibility stamp.

• Don't Use a Document Stamp: Select this if you prefer no visual changes to the remediated content. 

These options define the default attributes applied during the first stage of running the LevelDocs Accessibility Wizard (Document Settings). When selected, each option becomes the default for the wizard’s behavior.

• Minimum Character Spacing: Enforces minimum spacing between characters to improve readability.  
• Minimum Line Space: Ensures a minimum line spacing. We recommend 1.5 lines or 16 points.
• Remove Empty Paragraphs: Deletes empty paragraphs to prevent unnecessary tags in the exported PDF.
• Minimum Font Size: Applies a minimum point size to meet accessibility requirements.
• Convert Underline Format: Converts underlined text, which might be misinterpreted by users as hyperlinks, into a  normal text, without the underline.  
• Convert Italic Format: Removes italics from the text.  
• Convert Table Format to Black & White: Forces table content into high-contrast black and white for better readability.
• Minimum Footnotes Size: Applies a minimum font size to keep footnotes legible.
• Convert Text to Black & White: Changes body text to black and white to improve color contrast.

Specifies which fonts are permitted during the document accessibility remediation process. The selected fonts will be available as options in the first stage of the wizard. You have the following options:

• David
• Arial
• Tahoma
• Helvetica
• Calibri
• Verdana
• Other (custom)
• Default: Selects the standard font for automated formatting

Defines how tables are processed for accessibility.

• Automatically extract nested tables: Detects and separates tables embedded within other tables (nested structures), which can create accessibility issues.
• Calculate Table Header Rows: When enabled, both the wizard and batch processing include table structure analysis to determine and assign the correct number of header rows in the header section.
• Extract a Table Description from the Document: Pulls descriptive text from the document (if present) to use as an accessibility summary for the table. It’s using the text above each table.
• Set Default Table Type to Layout Table: Forces tables without any tags to be marked as layout tables.

Configure the following two settings: 

• Automatically Convert Hyperlink Text: Replaces raw URLs (for example, http://...) with descriptive text for better accessibility.
• Hyperlinks Dictionary: Lets you define consistent replacements (for example, convert www.company.com to “Company Website”).

• Automatically Replace Acronyms: Expands acronyms into their full forms. For example, ADA stands for Americans with Disabilities Act.
• Acronyms Conversion: Opens a dictionary where you can manage custom acronyms.

These options define the default attributes applied during the first stage of running the LevelDocs Accessibility Wizard (Document Settings). When selected, each option becomes the default for the wizard’s behavior.

• Minimum Character Spacing: Enforces minimum spacing between characters to improve readability.  
• Minimum Line Space: Ensures a minimum line spacing. We recommend 1.5 lines or 16 points.
• Minimum Font Size: Applies a minimum point size to meet accessibility requirements.
• Convert Underline Format: Converts underlined text, which might be misinterpreted by users as hyperlinks, into a  normal text, without the underline. 
• Convert Italic Format: Removes italics from the text.  

Specifies which fonts are permitted during the document accessibility remediation process. The selected fonts will be available as options in the first stage of the wizard. You have the following options:

• David
• Arial
• Tahoma
• Helvetica
• Calibri
• Verdana
• Other (custom)
• Default: Selects the standard font for automated formatting

Defines how tables are processed for accessibility.

• Calculate Table Header Rows: When enabled, both the wizard and batch processing include table structure analysis to determine and assign the correct number of header rows in the <thead> section.
• Extract a Table Description from the Document: Pulls descriptive text from the document (if present) to use as an accessibility summary for the table. It’s using the text above each table.
• Set Default Table Type to Layout Table: Forces tables without any tags to be marked as layout tables.

Configure the following two settings: 

• Automatically Convert Hyperlink Text: Replaces URLs (for example, http://...) in your presentation with descriptive text and tooltips, to enhance accessibility. 
  • Prerequisite: You must configure the Hyperlinks Dictionary. 
  1. Go to Images and Links Wizard, and add the link address in the Enter URL box. The other two boxes, Enter Link Text to Display and Enter Link Tooltip are automatically populated. 
  2. Move the cursor out of focus (away from the test boxes) or select a button in the tab. The change is saved and the presentation updated (the link URL is replaced with the configured term and tooltip). 
  3. Repeat the steps for all links you want to update.  
     
     If you try to use a term or phrase from the list of excluded (rejected) terms, an error is displayed.
• Hyperlinks Dictionary: Lets you define replacement terms and tooltips  for a specified link, as well as the list of excluded (rejected) terms.

How to configure the Hyperlinks Dictionary?

Configure URL replacement text
For example, configure replacement text for www.company.com as follows: 

1. Select Hyperlinks Dictionary. Display the Tooltips tab. 
2. Configure the text as follows: 
   • Link Address: www.company.com
   • Text to Display: Company Name. 
   • Tooltip: This link leads to our company homepage. 

Compose the list of term and phrases that cannot be used 

To configure terms that cannot be used for replacement text or tooltips. 

1. Select Hyperlinks Dictionary. Display the List of rejected terms and phrases  tab. 
2. Enter terms that cannot be used as Text to Display or a tooltip. 
3. Select Save Changes, and then OK.  

Note: If you do attempt to use a term or phrase from the list, an error is displayed. 

• Automatically Replace Acronyms: Expands acronyms into their full forms. For example, ADA stands for Americans with Disabilities Act.
• Acronyms Conversion: Opens a dictionary where you can manage custom acronyms and their replacement terms. Add an acronym in the Original column, and the corresponding term in the Convert To column. Select Save Changes, and then OK.  

These options define the default attributes applied during the first stage of running add-in. When selected, each option becomes the default for the wizard’s behavior.

• Remove Empty Sheets: Deletes empty workbook sheets to prevent unnecessary tags in the exported PDF.
• Remove Italic Formatting: Removes italics from the text within the workbook.  
• Remove Underlines: Convert underlined text to normal text. Underlined text might be misinterpreted by users as hyperlinks.
• Minimum Body Text Font: Applies a minimum point size to meet accessibility requirements. Enter a value. For example, enter 12, if you want the text font  size to be 12 points. 

Specifies which fonts are permitted during the document accessibility remediation process. The selected fonts will be available as options in the first stage of the wizard. You have the following options:

• David
• Arial
• Tahoma
• Helvetica
• Calibri
• Verdana
• Default: Selects the standard font for automated formatting
• Other 1 (custom)
• Other 2 (custom)

These options determine how the system behaves when scanning and tagging headings:

• Apply heading level indication upon application launch: Automatically activates heading level indication upon paragraph selection event, when Word opens.
• Create bookmarks for tagged headings:
  • Create bookmarks in the Word document based on a paragraph that was tagged as an heading.
  • Improves navigation for both authors and screen readers.
    Enable users to use the bookmarks as references
• Change Status Bar on Table selection:
  • Updates Word status bar to show heading-related information, when a table is selected.
  • Helps authors confirm whether tables are properly linked to headings or sections.
• Reload Headings wizard when selecting H on ribbon:
  • Reinitializes the heading detection wizard when the “H” (Heading) button is selected in the ribbon.
  • Useful when heading detection rules are updated during a session, or when the user works with both the Heading Wizard and manual heading tagging (via the ribbon button) in parallel.
• One Heading At A Time: Allows the user to review and adjust a single heading scope in the Headings Wizard, rather than viewing all detected potential headings at once.

These rules define which formatting cues LevelDocs uses to identify potential headings:

• Search for auto-numbering formatted paragraphs:
  • Detects paragraphs that start with numbering (e.g., 1., 1.1, 2.3.4) and interprets them as possible headings.
• Search for Underline formatted paragraphs: Treats underlined text as a possible heading indicator.
• Search for Bold formatted paragraphs: Recognizes bold text blocks as potential headings.
• Search for Italic formatted paragraphs: Identifies italicized text as a candidate for a heading.
• Search for large font size paragraphs: Flags text with a significantly larger font size than the document’s common font size as a potential heading..
• Ignore potential headings by maximum amount of words:
  • Excludes long sentences from being detected as headings.
  • You can set a word limit. For example, headings longer than eight words will be ignored.
  • Prevents long, bold-formatted paragraphs from being incorrectly marked as headings, thus reducing false positives.
• Search by manual font size (otherwise use automatic): Allows you to define a fixed font size, for example, 14 pts, to be treated as the minimum heading size. If the setting is not enabled, the system automatically calculates the heading size relative to the document.

• Change heading formatting: Lets you standardize heading styles across the document (font, size, bold, spacing). When the setting is selected, all tagged headings are reformatted to comply with the organization’s style policy.
• Set headings formatting: Allows you to open a dialog box where you can define consistent formatting for all headings.

• General Checks:
  • Set font type, line spacing, font size, underline, italic formatting.
  • Block PDF creation if unvalidated.
  • Hide Word when running a report.
  • Save and check last valid report run date.
  • Set a time limit in minutes between validation and PDF creation, with a compliance stamp. Enter a number. Default is 60.
• Headings: Validate heading hierarchy.
• Tables: Validate tables structure.
• Graphics and Hyperlinks: Check image and hyperlink accessibility.
• Manual Lists: Validates lists that were created manually.
• Color Contrast: Verifies whether there is sufficient contrast between text and background.